We are seeking a highly organized and adaptable Executive Travel Coordinator & Executive Assistant to provide top-tier support to a senior executive who splits their time between the United States and Hong Kong. This role is ideal for a dynamic individual with exceptional multitasking abilities, a keen eye for detail, and the capacity to manage complex travel arrangements and personal commitments.

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Key Responsibilities

Executive Support:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Manage the executive’s calendar, scheduling meetings, appointments, and conference calls across multiple time zones.
• Prepare and organize documents, reports, and presentations for meetings.

Travel Coordination:

• Plan, coordinate, and manage all aspects of domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Develop detailed travel itineraries, ensuring all travel arrangements align with the executive’s preferences and business needs.
• Handle last-minute changes to travel plans and provide timely updates to the executive.

Communication & Liaison:

• Maintain clear and concise communication with the executive and relevant parties, ensuring smooth and efficient operations.
• Draft, proofread, and edit correspondence, emails, and other communication materials.
• Serve as a liaison between the executive and staff, clients, and other stakeholders.

Personal Assistance:

• Assist with personal tasks and commitments, such as managing personal schedules, appointments, and errands.
• Handle confidential information with discretion and maintain the highest level of professionalism.